Supplier Invoice Management by Oxalys
Match, check, and approve supplier payments, easily process supplier invoices, manage financial commitments, and use digital invoices.
Checking supplier invoices
Rest easy with the Oxalys P2P software that automatically matches the invoice against the items ordered/received, and know that all terms and conditions have been met.
- automatic and configurable invoice matching process
- manage discrepancies, disputes and incidents
Supplier invoice workflow
Complete the full approval process before payment is made with the supplier invoice workflow tracking feature.
- discrepancy alerts
- pre-payment approval process
- manage payment approvals with connection to accounting software
They place their trust in Oxalys
”Before, we used to work on an Excel file. We had to call the accounting department to get an order number, then edit the purchase order and have it signed by our manager, before sending it to the supplier and accounting. Now, we place our order directly in NAOS Store, approval is done on the portal and everything is sent to the supplier.Stéphane Faustin-LeybachNaos Group Procurement Director
Purchase to pay
Client Testimonial – Naos
To support the group’s strong growth, the Procurement Department has developed an innovative procurement strategy that resulted in the implementation, at the beginning of 2017, of a digital procurement and SRM solution called NAOS Store.
FAQ Supplier invoicing
An invoice is a legal document that must meet certain legal requirements. It is therefore the responsibility of the person in charge of a company’s invoicing process to review every supplier invoices the company receives. Once the invoice has been reviewed, the elements on the invoice must be matched against those listed on the purchase order or delivery note: quantities, prices, shipping costs, discounts, payment deadlines… and paper invoices also need to be filed away.
Processing invoices is a time-consuming administrative task. While smaller companies may be able to process invoices manually, larger companies or those receiving a high volume of invoices will opt for an automated solution and digital invoices.
The main reasons to use a supplier invoice management software are as follows :
- faster invoice processing time
- easier matching
- automated invoice archiving
- detection and reduction of invoicing errors and discrepancies