Supplier Invoice Management by Oxalys

Match, check, and approve supplier payments, easily process supplier invoices, manage financial commitments, and use digital invoices.

With Oxalys Supplier Invoice Management  you can…

Match and check supplier invoices

The Oxalys solution automatically match the received invoice with the items that make up the order. It provides an overview of all associated documents (purchase order, delivery note, etc.)

Manage financial commitments

Our P2P software’s supplier invoice management feature provides you with a complete overview of your financial commitments with your suppliers.

Enjoy digital invoicing

Directly connected to your accounting and finance software, Oxalys Supplier Invoice Management facilitates paperless communications between systems and provides relevant information to the right people for a more effective decision-making process.

The invoice management solution that helps you to…

Optimise your processing times

With Oxalys, any document linked to your invoice is at your fingertips. It helps you manage discrepancies between invoices and orders, and the workflow ensures that the approval process is complete before payment is made.

Calculate financial commitments

Get a clear view of your commitments with your suppliers. With Oxalys P2P, you can calculate accrued invoices and prepaid expenses in real-time, importing them straight into your accounting tool.

Guarantee a secure and reliable audit trail

Digital supplier invoice management means guaranteed traceability for all transactions. A reliable audit trail is fully documented, guaranteeing that your supplier invoices are tax compliant.

Explore all our features

Download the product sheet

Oxalys Supplier Invoice Management

Check and approve invoices, automatically match invoices and associated documents, identify your company’s commitments in real-time… Oxalys makes invoice management easier and more professional.

Gestion des factures fournisseurs dans le logiciel P2P Oxalys

Checking supplier invoices

Rest easy with the Oxalys P2P software that automatically matches the invoice against the items ordered/received, and know that all terms and conditions have been met.

  • automatic and configurable invoice matching process
  • manage discrepancies, disputes and incidents

Supplier invoice workflow

Complete the full approval process before payment is made with the supplier invoice workflow tracking feature.

  • discrepancy alerts
  • pre-payment approval process
  • manage payment approvals with connection to accounting software

Digital invoices

Reap the rewards of an efficient and 100% digital supplier invoice management solution. Wave goodbye to paper invoices.

  • manual or electronic input: Scanning/Digitization, ADR/OCR
  • upload invoices to the Supplier Portal
  • reduce paper usage
  • images you can take with you anywhere

They place their trust in Oxalys

Before, we used to work on an Excel file. We had to call the accounting department to get an order number, then edit the purchase order and have it signed by our manager, before sending it to the supplier and accounting. Now, we place our order directly in NAOS Store, approval is done on the portal and everything is sent to the supplier.

Stéphane Faustin-LeybachNaos Group Procurement Director

Purchase to pay

Client Testimonial – Naos

To support the group’s strong growth, the Procurement Department has developed an innovative procurement strategy that resulted in the implementation, at the beginning of 2017, of a digital procurement and SRM solution called NAOS Store.

Read the case study

Find out why many companies use our solutions

Naos encadre et optimise ses Achats indirects avec la solution Procurement et SRM Oxalys

Case study – Naos meets the challenges of Procurement with Oxalys

NGE s'équipe d'un SI Achats pour déployer sa politique Achats Groupe

Case study – NGE provides its employees with mobile devices to place their orders on site and implements its group procurement policy through

La FFF modernise son processus Procure-to-Pay et développe la collaboration entre services

Case Study – The French Football Federation digitalize its spend management with Oxalys

FAQ Supplier invoicing

How are supplier invoices processed ?

An invoice is a legal document that must meet certain legal requirements. It is therefore the responsibility of the person in charge of a company’s invoicing process to review every supplier invoices the company receives. Once the invoice has been reviewed, the elements on the invoice must be matched against those listed on the purchase order or delivery note: quantities, prices, shipping costs, discounts, payment deadlines… and paper invoices also need to be filed away.

Processing invoices is a time-consuming administrative task. While smaller companies may be able to process invoices manually, larger companies or those receiving a high volume of invoices will opt for an automated solution and digital invoices.

Why use digital supplier invoicing ?

The main reasons to use a supplier invoice management software are as follows :

  • faster invoice processing time
  • easier matching
  • automated invoice archiving
  • detection and reduction of invoicing errors and discrepancies

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