Oxalys Tender & RFx management: Supplier sourcing and selection
Submit your RFQ to suppliers, comply with your tender policy, select your partner…
Input your needs and launch the procedure
The buyer or end-user searches for products, services, or work jobs within the software itself. Can’t find a specific need in the procurement platform? Simply create a tender right from your requisition.
- Need identification and analysis
- Creation of tender directly in the solution
Monitor your tender
Once the tender has been issued, the buyer chooses a tender template and follows the instructions to send the document to the suppliers. All that’s left to do is keep an eye on its progress, retrieve digital response from suppliers, and see what they propose.
- Tenders and RFx (RFI, RFP, RFQ) creation
- Tender and RFx monitoring
- Centralised access to information (clauses, related documents, attachments…)
They place their trust in Oxalys
”The Procurement Department provides essential support to our operations staff. This meant that we needed a multi-site, multi-business order management and tracking solution that would help us with this process and gradually bring us into the digital age.Bernard VillepinteNGE Procurement Director
Source to Contract
Client Testimonial – NGE
NGE provides its employees with mobile devices to place their orders on site and
implements its group procurement policy through the Oxalys Procurement software.
FAQ Tender and RFx management
A successful digital tender process is, in part, a matter of using your desired Source-to-Contract software effectively. We recommend formalising your procurement procedures and defining or redefining its major stages. Ideally, this analysis is carried out in consultation with at least one member of each department that uses the solution. Next, you just have to configure the Oxalys Source-to-Contract features to automate your tenders. To make it easier, an Oxalys or partner consultant is at hand to help throughout the process of configuring and rolling out the solution.
The Oxalys Tender & RFx management process is made up of five stages:
- Preparing the tender including the needs to be addressed
- Sending the tender to the supplier (or issuing a call for tenders on the Supplier Portal)
- Automated compilation and analysis of supplier bids (price, products, services, trade work)
- Communication of any additional information needs
- Supplier selection
Submitting a Request For Information (RFI) is a preliminary phase to gather information about suppliers. The Request for Quote (RFQ) phase is when you receive bids in order to compare them and select a supplier.