Oxalys Tender & RFx management: Supplier sourcing and selection

Submit your RFQ to suppliers, comply with your tender policy, select your partner…

With Oxalys Tender & RFx management you can…

Source and select suppliers

The Oxalys Tender & RFx management solution let you collect and analyse your company or organisation’s purchasing needs. Enter your criteria, analyse the data, and select the most suitable suppliers.

Create tenders and RFx

With Oxalys sourcing solutions, you can create your own calls for tender for products or services you can’t find in the database. Analyse needs, launch the proposals process, and invite your suppliers to bid.

Approve proposals

All documents are integrated into the tender. Compare and evaluate proposals, get 360° view on bidders information and select your ideal partner.

The Tender & RFx management solution that helps you to…

Improve your supplier sourcing

Leverage our selection functionality to analyse relevant indicators for any product: price, suppliers, manufacturers, evaluation, lead times, financial data… All the information buyers need, right at their fingertips, for optimised selection and decision-making

Save time and boost productivity

Preparing tender folder, creating proposal forms, drafting contract clauses… these are just a few time-consuming jobs that drain your productivity. Oxalys Tender & RFx management centralises and automates the production of these documents to boost your productivity and reduce the stress of organising things yourself.

Simplify and standardise your procedures

Digital tendering enables you to synchronise and streamline your procedures. Coordination between your company’s departments is made easier, the quality of your work improves, and the cost of tenders falls.

Discover all our features

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Tender & RFx management with Oxalys

Identify needs, select relevant suppliers, launch requests for information, analyse and compare bids and, when ready, sign a contract: Oxalys takes care of making your tendering process paperless

Tender & RFx management with Oxalys

Input your needs and launch the procedure

The buyer or end-user searches for products, services, or work jobs within the software itself. Can’t find a specific need in the procurement platform? Simply create a tender right from your requisition.

  • Need identification and analysis
  • Creation of tender directly in the solution

Monitor your tender

Once the tender has been issued, the buyer chooses a tender template and follows the instructions to send the document to the suppliers. All that’s left to do is keep an eye on its progress, retrieve digital response from suppliers, and see what they propose.

  • Tenders and RFx (RFI, RFP, RFQ) creation
  • Tender and RFx monitoring
  • Centralised access to information (clauses, related documents, attachments…)

Centralise and analyse proposals

Buyers get a notification from the software when a bid comes in, and can immediately compare the proposals they have received. The 360° view on supplier information complements the comparative analysis so that buyers can see all of the information they need to make an objective decision.

  • Collaborative scoring of supplier proposals
  • Multi-criteria evaluation (quantitative and qualitative)

They place their trust in Oxalys

The Procurement Department provides essential support to our operations staff. This meant that we needed a multi-site, multi-business order management and tracking solution that would help us with this process and gradually bring us into the digital age.

Bernard VillepinteNGE Procurement Director

Source to Contract

Client Testimonial – NGE

NGE provides its employees with mobile devices to place their orders on site and
implements its group procurement policy through the Oxalys Procurement software.

Read the case study

Find out why many companies use our solutions

Naos encadre et optimise ses Achats indirects avec la solution Procurement et SRM Oxalys

Case study – Naos meets the challenges of Procurement with Oxalys

NGE s'équipe d'un SI Achats pour déployer sa politique Achats Groupe

Case study – NGE provides its employees with mobile devices to place their orders on site and implements its group procurement policy through

La FFF modernise son processus Procure-to-Pay et développe la collaboration entre services

Case Study – The French Football Federation digitalize its spend management with Oxalys

FAQ Tender and RFx management

How can I implement digital tenders/RFx for my company?

A successful digital tender process is, in part, a matter of using your desired Source-to-Contract software effectively. We recommend formalising your procurement procedures and defining or redefining its major stages. Ideally, this analysis is carried out in consultation with at least one member of each department that uses the solution. Next, you just have to configure the Oxalys Source-to-Contract features to automate your tenders. To make it easier, an Oxalys or partner consultant is at hand to help throughout the process of configuring and rolling out the solution.

How can I manage my tenders/RFx with Oxalys Source-to-Contract?

The Oxalys Tender & RFx management process is made up of five stages:

  1. Preparing the tender including the needs to be addressed
  2. Sending the tender to the supplier (or issuing a call for tenders on the Supplier Portal)
  3. Automated compilation and analysis of supplier bids (price, products, services, trade work)
  4. Communication of any additional information needs
  5. Supplier selection

What is the difference between a Request for Information (RFI) and a Request for Quote (RFQ)?

Submitting a Request For Information (RFI) is a preliminary phase to gather information about suppliers. The Request for Quote (RFQ) phase is when you receive bids in order to compare them and select a supplier.

Additional Source to Contract features

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